Sector
NGO & Nonprofit (Humanitarian Programs)
Region
Middle East
Organization Size
25–50 staff
Background
A regional NGO working in humanitarian response needed a better way to track beneficiaries and report to donors. The team relied on Excel files and Google Forms, creating duplicated entries and inconsistent reporting. With field offices in areas of low connectivity, offline data collection was also a critical gap.
Challenges
- Disorganized spreadsheets and inconsistent formats across departments
- Manual validation processes consuming staff time
- Donor reports delayed due to scattered data sources
- Limited technical expertise within the team
- High need for privacy and GDPR compliance
Why BlueData
The NGO was searching for a solution that was simple, secure, and adapted to low-resource contexts. BlueData was selected for its:
- Smart Survey Design with multilingual and offline support
- AI-powered Data Validation to detect duplicates and anomalies
- Dashboards & Visualizations to track KPIs in real time
- Role-Based Permissions to protect sensitive beneficiary data
Solution Implementation
BlueData provided:
- Migration of existing Excel data into a centralized database
- Setup of custom surveys for program monitoring in Arabic and English
- Training for 10 staff members on dashboard creation and reporting
- Demonstration of offline mobile collection for field teams
Results & Outcomes (Expected)
- 40% reduction in time spent cleaning and validating data
- Donor reports delivered on time with fewer errors
- Field staff empowered to collect data offline, syncing automatically
- Improved data security with encrypted storage and controlled access
BlueData would save our field team hours every week. For the first time, we can see program KPIs in real time instead of waiting weeks for Excel files.”
Next Steps
The NGO is preparing to expand BlueData usage across multiple country offices, with a focus on donor reporting and cross-team dashboards.
Note: This case study is illustrative, based on common challenges faced by NGOs in the Middle East region.